Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. If you are not sure whether you should use Extenuating Circumstances. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. Examination stress is a common experience and not usually considered an extenuating circumstance. Your evidence will need to cover the full period for which you are requesting mitigation. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Step 2: gather the relevant evidence for your application. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . A decision cannot be made until your evidence is received. Some other situations beyond your control typically arent considered viable extenuating circumstances. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. how to apply for extenuating circumstances ucl. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream before 12.00 noon on the due date. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. University Way If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. /Tx BMC We should, in these circumstances, be able to get back to you within 10 days. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Source: Kyle Loftus/Unslash. EMC If you are still unable to meet the deadline you must submit a conventional EC. You can find the full enhanced Extenuating Circumstances procedure here. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. Our events are designed to help you meet people, try new things and have fun. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. HPpuVru0 Please avoid sending photographs that you think illustrate your condition. It is your responsibility to ensure that the work is submitted on time. /Tx BMC You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. E.g. %%EOF For your application to be approved, youll need to provide evidence of your circumstances. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. and must cover the full period for which you are requestingmitigation. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. What falls under extenuating circumstances? This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. You will usually find this in your Handbook, or ask yourDepartmentalTutor. Appeals should be submitted within 10 working days of receiving your outcome. Note that you can only self-certify if you submit your claim before the assignment deadline. From a casual class to captaining a competitive club, live an active lifestyle with us. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. London, E16 2RD You must submit your late evidence no more than four weeks after submitting your EC application. All Extenuating Circumstances claims must now be submitted on Portico. A decision cannot be made until your evidence is received. If the request is accepted, the student may be granted an extension. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. HA endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream '!g^ Applying for an EC STEP 1. If you can find evidence, its a good idea to apply for conventional ECs. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. You must proof-read and correct all errors. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream Theywontusually accept things such as viruses, disk corruption, printer problems etc. We are one of the largest student-led organisations in the UK. All coursework should be submitted by 12.00 noon on the stated deadline. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. PREPARE. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. b`bd`a`%iHg`> If the deadline has already passed, the late submission may be condoned (i.e. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. If you can imagine it, theres probably a society for it. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. Compiling the relevant documents and information can help speed your application along. Your claim will be considered by your department. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. You apply for extenuation via an online form. dissertations refer to the dissertation handbook for specific guidance). Non-IOE students should refer to their own faculties for EC advice. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. and must cover the full period for which you are requesting mitigation. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. there will be no penalty for submitting late). -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h This will come into effect for 2024 applications (i.e. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. Appendices should be kept to a minimum and should not be used to get round the word limit. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico.